Business & money

AI Meeting Cost Calculator

Price your recurring meeting in salary hours, then see what an AI recap for the listeners would give back.

Attendees — 8Length — 60 minutesTimes per week — 1Counted over a 48-week working year.Average attendee salary (USD)A 30% overhead multiplier is applied for benefits, tax and tooling.Attendees who only need the outcome — 50%These are the people an AI recap could replace attendance for.

Cost per year

$22,800

Each session: $475
Per week: $475
Person-hours per year: 384

Recoverable with an AI recap

$11,400 / year

192 person-hours returned to actual work.

Worth restructuring: trim the invite list and send an AI recap to everyone who only needs the outcome.

How to actually cut the number

The cost of a meeting is attendees multiplied by duration, so the invite list is the cheapest lever. Record the session, let a transcription tool produce a summary and decision list, and make attendance optional for anyone who only needs the outcome. Most teams find that half the room falls into that group.

Costs assume a 2,080-hour year with a 30% overhead multiplier on salary. They measure paid time, not the value of the discussion — some expensive meetings are worth every dollar.